Program Director

Type: Full-Time

County: Sonoma

Agency: Extended Child Care Coalition of Sonoma County

Agency Description:

For forty years, Extended Child Care has provided before school, after school and summer programs on elementary school campuses in Sonoma County. ECC currently operates programs on ten elementary campuses in the Wright, Mark West and Windsor school districts serving nearly 650 children. Extended Child Care is committed to assisting each school-age child in obtaining life skills by providing quality, year-round learning programs while supporting families and school districts.


Under the supervision of the Executive Director, the Program Director will be responsible for the daily supervision of all Extended Child Care center programs and personnel. In addition, the Program Director will be the direct supervisor of the Center Directors and the Program Lead Teacher. The Program Director will also be responsible for carrying out all additional duties that may be assigned by the Executive Director. The Program Director will be responsible for all duties listed below in the following areas: Program Management, Personnel Supervision, Agency Administration, and Community Relations.

Compensation: $70-77K, depending on experience. Excellent benefit package including health, dental, life, long term disability, 401K plan with employer match, 529 plan, free school-age child care, discount gym memberships, tuition reimbursement and paid time off.

Job Responsibilities

Program Management

• Visits all program sites on a regular basis for the purpose of program supervision, observation, maintenance and program improvement
• Oversees weekly curriculum plans submitted by each center
• Responsible for the completion of an annual program quality review of all agency program sites
• Assists each Center Director in the management of their site and provides resources
• Ensures that all sites meet federal, state and local regulations and contract obligations, and assures staff are trained in these requirements
• Aware of all school regulations that could pertain to our programs and ensure that our centers are following those regulations
• Works with California Department of Social Services, Community Care Licensing to assure all centers are licensed
• Oversees child behavior management at each site, including reviewing all Level Notices and conducts parent/child behavior conferences. Reviews and decides all recommendations for behavior related child expulsions. Works with parents to assure the program meets their child’s needs.
• Responsible for all aspects of the Child & Adult Food Program(CACFP). As part of the responsibility of supervising the Child & Adult Food Program, the Program Director will serve as the Child Food Program Monitor.
• Reviews all enrollments of children with special needs.
• Ensures that all program sites maintain sufficient equipment, materials, and supplies for the successful operation of a quality program. Is resource for curriculum enhancement.
• Establishes and maintains a system of regular child assessments that comply with funding requirements and ensures all centers use that system to create center programming.
• Oversees summer programming and curriculum for each center. Supports each center in the planning of summer activities, arranges a calendar of resource providers and field trips with the help of The Program Lead Teacher.
• Supports each center in the planning and tracking of 2 parent events each school year.

Personnel Supervision

• Directly supervises all Center Directors
• Professional Growth Advisor for Center Staff
• Responsible for making all center staff recruitment, hiring, center placements and promotion recommendations to the Executive Director
• Ensures centers are adequately staffed by developing work schedules including placing substitutes as needed
• Works on the floor at the center when needed
• Reviews and approves all center staff time accounting, paid time off requests, and works with the Bookkeeper regarding center staff payroll
• Ensures Executive Director and Bookkeeper are made aware of personnel changes on a timely basis
• Provides each new substitute and center staff employee with a complete agency orientation, including making them familiar with their job description and agency personnel policies
• Ensures all center staff members meet all requirements necessary for the center positions they hold
• Evaluates all agency Center Directors and Program Lead Teacher on a timely basis, and monitor center staff evaluations as directed by the Executive Director
• Visits all centers on a regular basis for the purpose of center staff supervision
• Ensures that Center Directors meet on a regular basis for both business and training meetings and be available to lead these meetings
• Works with the Executive Director to provide all center employees with a regular system of staff in-service training & assures all staff meet the annual training requirements
• Works closely with Center Directors to assure their employees are well supervised and issues are dealt with promptly

Agency Administration

• Assumes responsibility for the management of the agency, on a day to day basis, in the absence of the Executive Director
• Works on grants, funding applications and reports as assigned by the Executive Director
• Works with the Executive Director, Center Directors, Bookkeeper and Fiscal Manager in the area of center budgets and center spending
• Collaborates with the Office Manager on enrollments for each center on a regular basis as needed
• Works in a cooperative manner with all school and school district personnel, to ensure the smooth operation of all program sites
• Works in a cooperative manner with the Executive Director, all office personnel and contractors toward the smooth operation of the agency

Community Relations

• Attends community meetings as a speaker or participant, as requested by the Executive Director
• With the approval of the Executive Director, will participate on committees or Boards in the community
• With the approval of the Executive Director, will work with other individuals or groups to promote child care and professional training in the community


Minimum Qualifications
• Meets requirements for the Program Director level of the California Child Development Permit as required by the State Department of Education
• Is able to visually, auditory, verbally and physically supervise children and child care personnel
• TB Skin Test
• Must be up to date on vaccinations
• Holds a current certificate in CPR and 1st Aid training
• Fingerprint Clearance
• Valid California Driver’s License
• Minimum of two years of experience supervising a school age child care center

Desirable Qualifications
• Knowledge of State Department of Education Child Development funding and programs
• Excellent written and oral communication skills
• Strong fiscal management knowledge and skills
• Intermediate computer skills
• Commitment to shared decision making and teamwork
• Skilled in personnel management and conflict management
• Passionate, committed, motivational leadership
• Ability to analyze complex problems, issues and concerns from various perspectives and work toward solutions.
• Exceptional organizational skills & multi-tasking abilities
• Active community advocate
• Successful grant writer

Physical Demands
• Must be able to maneuver throughout the community in various locations of unknown accessibility
• Must be able to clearly communicate verbally
• Must be able to do phone or computer work for blocks of time. Must be able to lift and move paperwork and files, up to 20 pounds.
• Regularly required to sit, use hands to move objects, operate keyboard, reach with hands and arms, stoop, kneel, crouch, speak and hear

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How To Apply

Review to ensure that our mission and services are a good match for you. Interested, qualified candidates should send a cover letter and resume by email to with subject line: Program Director search, (first initial and last name). No faxes or phone calls, please. All materials must be received by April 30, 2018 at 5:00 PM.

Questions can be directed to Colleen Zanoline at